Church Administration – Running a Church Office
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This manual has over 300 pages of information plus an included CD with hundreds pages more of much needed information.
The CD includes completely editable files such as Human Resource Policy manual, Church Bylaws, Church Constitution, Resolutions, Letters, Permission Forms, Facility Use Forms, Wedding Request Forms, Wedding Policy, Check Request Forms, Purchase Requisition Forms, Pastoral Search Interview Questions and information on establishing a search committee, Employment Applications, Job Descriptions, Event Planning Checklist Form, IRS Forms and Publications, and so much more!
Do you know what UBIT is and when your church is subject to it? With souvenir booklets, church coffee houses, and bookstores, you need to know the laws.
Can the board have a valid meeting without the senior pastor?
Do you know your State laws? Many churches have been fined because they have not kept abreast of their local laws.
Millions of dollars were stolen from churches in one year’s time. Does your church have separation of duties? Don’t think it can’t happen to your church. Embezzlement has surfaced at the hands of trusted long-time employee to the newly hired. What are your churches internal controls?
Do you allow others to use your church facility? If so, what risks are you assuming?
Is your church in violation of copyright laws? Don’t think this is minor; churches have been sued for hundreds of thousands and have had to pay.
How long are you required to keep personnel files?
Do you know how to establish a fair compensation package for your senior pastor?
If your church was involved in a church dispute, do your church bylaws help or hurt your church?
If your church is incorporated is it subject to State laws?
Is there any benefit in an advance injury waiver?
These questions and many more are addressed in this book to assist you in ensuring your church is in compliance with Federal and State laws. It also covers the aesthetics of running a church office.
TABLE OF CONTENTS
CHURCH ADMINISTRATION OVERVIEW
Understanding Roles and Responsibilities
Today’s Church Secretary
The Church Office Manager
The Pastor’s Assistant and Church Administrative Assistant
The Church Administrator
The Church Business Manager / Financial Manager
The Church Facility Manager
The Church Custodian
Succeeding in Church Administration
RUNNING THE CHURCH OFFICE
What is the Church Office?
Appearances Do Count
A Standard of Excellence
Maintaining a Godly Atmosphere
We Are a New Church
Incorporating or Not
Constitution and Bylaws
Is it Mandatory for Churches to Have 501(c)3
Church Payroll and Tax Requirements
Human Resource Management
Posting Jobs and Interviewing
Board Members’ Responsibilities
Basic Office Procedures
Tips for Ministry Assistants
Establishing and Maintaining Boundaries
Excellence in Communication
The Church Bulletin
Church Management Software
Minister Compensation Package
Accountable vs Nonaccountable Reimbursement Plans
Churches and Taxes
What is UBIT?
Increased Filing Penalties
Separation of Duties
Church Credit Card
Tax Requirements for Foreign Ministers
What Are Tax-Deductible Contributions?
Is Offering Envelope Mandatory?
Bulk Mail for Contribution Statements
Fundraising and Food Handling Laws
State, City, and County Laws You Must Know
Churches and Politics
Working Well with Staff
Staff and Department Leaders Responsibilities
Basic Church Budgets
Types of Budgets
W-4’s and Form I-9
New Hire Reporting Laws
Federal Unemployment Tax Act (FUTA)
Fair Labor Standards Act (FLSA) Minimum Wage Poster
Employment Laws By States
State Payday Requirements
Churches and Overtime Pay
States’ Labor Offices and Contact Information
Minimum Wage in Canada
Basic Laws Pertaining to Pastors’ Compensation
Dual Status Employee
Love Offerings and Other Gifts to Ministers
POLICIES AND PROCEDURES ARE A MUST
Do’s and Don’ts
Governmental and Office Policies and Procedures
Church Reimbursement Policies
Your Personnel Manual
Board Members’ Liability
Negligent Retention or Negligent Supervision
What You Don’t Know Can Hurt You
Do Advance Injury Waivers Protect Churches?
INFORMATION FOR CHURCH DAY CARES and Charter Schools
Steps to Take in Planning an Event
Determine the Purpose, Date, Time, Location
What is Your Budget?
Form a Team
Food and Beverage
Event Planning Checklist
Meeting Space Setup