How Long Should I Keep Church Records?

Each church may elect to maintain records longer – do what best fit your church’s needs.

Record Minimum Retention
Articles of Incorporation Permanent
Constitution and Bylaws Permanent
Tax Exempt Determination Letter  501(c)(3) Permanent
State Exemption   Letter Permanent
Church Membership Records (weddings, baptism, counseling) Permanent
Church Minutes Permanent
Real Property   (deeds, etc) Permanent
Church Financial   Records (financial statements) Permanent
Federal and State Employer Identification Numbers Permanent
Real Property  (deeds, etc) Permanent
Personnel Files   (application, interview screening forms, background checks, references, rate   of pay, job description, I9)Each state has its own requirement for   what must be kept and the lengthMost churches keep personnel files   permanently Permanent
Form 8274 (if   applicable) Permanent
FICA  Taxes Permanent
Payroll Taxes   (W-2s, W-3s, W-4s W-9s, 1099s, 941s, 944s 7 to 10 years
State Payroll Taxes 7 to 10 years
Bank Records (checkbook register, deposit slips) 7 to 10 years
Invoices /  Receipts / Purchase Orders 7 to 10 years
Insurance Policies 7 to 10 years
Offering Envelopes 3 years
Donor Receipts 7 years
Housing Allowance Designation 7 to 10 years

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One Response to How Long Should I Keep Church Records?

  1. Anonymous says:

    This was very helpful, thank you..

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