So God has appointed some in the church. . . administrators. I Corinthians 12:28 (Amplified Bible*)
What is Church Administration? It is a gift from God. Training can equip you, but God is the only one who can call and empower you to serve effectively in whatever your role is in church administration.
Good administration is getting others to work together. You must understand that church administration is a ministry centered on people, not techniques and paperwork. It is an art of management, not manipulation. It requires faith in God, sensitivity, integrity, timing, administrative skills, and resourcefulness.
Ministry Assistants are leaders – they have the ability to influence people. Many serving in church administration are gifted with natural talents, yet these natural talents are sharpened through experience, training, and empowerment from God.
Effective church administration gets the bulk of the members to see the vision, grasp the vision, communicate the vision, and impart the vision to others. Failure to do so only causes chaos in your church. You will have Committee A doing one thing, Committee B doing something else, and Committee C at odds with everyone.
Have you ever noticed that there are some secretaries who are actually administrators – they are able to influence and lead people? Their warm smile, sincere concern, and inviting attitude just naturally draw people to them. However, there is so much more to them. They are organized, decisive, creative problem-solvers, excellent decision makers, resourceful, and peace-makers, all qualities of a good administrator.
In church administration one of the key things we must remember, is to place people where there strengths and/or calling are, not just where there is a vacancy. There are some administrators who are really outstanding receptionists, but inefficient administrators.
I recall spending five days training a church administrator who was really an amazing secretary, but had been drafted into being the church’s administrator. During the first day of training I felt in my heart that she was not an administrator. After developing a relationship and earning the right to be heard (by day two), she began to pour her heart out to me. Little did her pastor know, for months she had been overwhelmed and unhappy and was at that time on the brink of not only resigning her position, but leaving the church. She loved her church, but felt she would be letting it down if she resigned. Her husband had become disillusioned with the church and felt it was taking advantage of his wife’s kindness and “inability” to say no. Therefore, she and her husband had decided it was best to leave the church. Day three of the training was spent with me still training, having two other staff members to sit in on parts of the training that I believed would further overwhelm her, but me also ministering to her and informing her that becasue the church hired me I had to fiduciary duty to inform the pastor of the dilemma, which I did. It allowed her the opportunity to voice her concerns. It is important to remember that ministry assistants by nature love to give, share, and do. Many have to be taught boundaries, how to say no without feeling guilty, and so forth. Seasoned ministry assistants have learned this through some hard knocks, dissappointments, long hours, and unfortunately fatigue or burnout.
Day four we met with the pastor to implement a resolution. Day five was spent with me teaching her boundaries, even as she returned to her position as church secretary, and quick tips to help enhance her secretarial skills.
Nothing is more frustrating than serving in the wrong role. It wearies the ministry assistant, the pastor, and the church members.
In days to come we will be adding information on roles, qualifications, and the responsibilities that accompany them. We will discuss the benfits and drawbacks from hiring within the church, or non-members, and so forth.
Please submit your inquires and concerns, as well as “best-practices” that have help you to become a better ministry assistant.
Take an online class in church administration or enroll in our church administrators or church secretary certification program. Click here for complete overview of the certification program and enrollment process
Check out some previews of a few of the classes: http://www.equippingministries.com/Online_Classes_Previews.htm
Please leave any comments or questions. Don’t forget, you do not have to register or submit any personal information if you do not desire to do so. Simply type your comment or question under the “Leave Reply” section and click “post comment.”
*Scripture quotations taken from the Amplified Bible, Copyright © 1954, 1958, 1962, 1964, 1965, 1987 by The Lockman Foundation. Used by permission.